Report Summary

380-400 word report summary. Check attachments for more details.

Checklists

Writing Self-evaluation

Plain Language Revision

Editing for Wordiness

Summaries

Checklist for Briefing Notes

Writing a Policy Recommendation

Checklist for Preparing a PowerPoint Deck

Proposal Description

Writing Self-evaluation

  •  Is your writing clear?
  •  Is your writing concise?
  •  Is your evaluation complete?
  •  Is it well organized, forming a coherent picture of your writing ability?
  •  Is each paragraph limited to one main idea?
  •  Does the document have a clear beginning, middle and end?
  •  Is each sentence complete and correctly punctuated?
  •  Has the document been edited for errors in grammar, spelling, mechanics, etc.?
  •  Have you edited for overuse of noun forms of verbs?
  •  Do you use active rather than passive verb constructions?
  •  Do you avoid circumlocutions?
  •  Do you show use of direct expressions?
  •  Have you avoided explaining the obvious/excessive detail?
  •  Did you omit repetitive wording and redundancies?
  •  Is it free of sentence-level errors?

Plain Language Revision

  • Is the purpose of your document clear?
  • Is it clear who the intended reader is?
  • Is every word and sentence of your document easily understandable by an average reader?
  • Does your document clearly set out the basic responsibilities of a dog owner?
  • Are there details in your document that would be irrelevant to the average dog owner?
  • Is the document as concise as possible?
  • Is the document well-organized?
  • Is the document designed to be inviting to the reader?
  • Is there a good balance of white space and text?
  • Has the document been edited for errors in grammar, spelling, mechanics, etc.?

Editing for Wordiness

You should avoid the following:

  • Passive sentences
  • Redundancy
  • Too much detail
  • Prepositional phrases
  • Nominalizations
  • Nonparallel structures

Summaries

  • Does the summary contain only essential information?
  • Does the summary contain all the essential information?
  • Would a reader make sense of the summary as a stand-alone document?
  • Is the summary accurate and faithful to the original?
  • Does the summary contain anything that was not in the original?
  • Is the summary clear and complete?
  • Is the summary concise?
  • Is the summary coherent (does the flow from idea to idea make sense)?
  • Is the summary easy to read?
  • Has the summary been edited for errors in grammar, punctuation, spelling and mechanics?

Checklist for Briefing Notes

After you have drafted your briefing note, use the following questions as an editing guide:

  • Is the purpose of the briefing note clear?
  • Is the language simple, economical and clear?
  • Is everything there that needs to be there?
  • Is anything there that isn’t essential to the purpose?
  • Is the text easy to read, understand and remember?
  • Do the sections lead logically from one to another?
  • Is the subject presented in its strategic context?
  • Is the briefing note designed so that it is inviting to the reader?
  • Is there a good balance between white space and text?
  • Has the briefing note been edited and proofread?

Writing a Policy Recommendation

  • Does the document conform to the required format (structure and length)?
  • Is the issue in question clearly stated?
  • Is the recommendation sound (that is, does it appear logical, given the analysis)?
  • Does the rationale present a coherent argument?
  • Does the background concisely cover the necessary history and context of the issue?
  • Is the analysis of the options thorough and balanced?
  • Overall, is the document concise?
  • Is the writing clear?
  • Is the document well-designed for readability, using headings, white space and an appropriate font?
  • Has the document been edited for errors in grammar, punctuation, spelling and mechanics?

Checklist for Preparing a PowerPoint Deck

  • Does the deck contain only key information?
  • Are the key points clear and readable?
  • Would a reader make sense of the deck as a stand-alone document?
  • Is the text on each slide presented as concisely as possible?
  • Are bullets limited to three per slide?
  • Are the slides appealing to the eye?
  • Is there sufficient white space for the amount of text?
  • Is any quantitative data presented in visual form?
  • Does the sequence of slides form a coherent whole?
  • Has the deck been edited for errors in grammar, punctuation, spelling and mechanics?

Proposal Description

After you have drafted your proposal, use the following questions as an editing guide:

  • Does the introduction make the subject and purpose of the proposed project clear?
  • Does the introduction include some type of hook to catch the reader’s attention?
  • Does the introduction clearly and concisely define the problem or situation the proposed project is meant to address?
  • Are the goals and objectives of the project clear?
  • Is it clear how the proposed work is relevant to the readers’ interest or will benefit the intended audience?
  • Are the details of the plan clear enough that the reader can visualize how the project will unfold?
  • Does the plan highlight the features and benefits of your approach?
  • Overall, is the writing clear and concise?
  • Does your project description look attractive, clean and easy to read?
  • Has your work been edited for errors in grammar, punctuation, spelling and mechanics?

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